Documents and Specifications
Audio/Video technology is ever changing and evolving. There is no realistic way to stay ahead of technology advancements, so it’s critical that the technology you select meets your long-term performance expectations and that those products are properly supported by the manufacturer and integrators that supplied them. This type of protection comes in the form of properly written specifications including essential terms and contractual language. It doesn’t matter whether your preference is to sole-source or to manage a competitive bid process, AJP can help to structure tangible performance specifications that stay in place throughout the life of your technology. AJP cannot guaranty that a project will not be burdened with an unsatisfactory product or that the system will not perform to expectations; however AJP can provide the contractual protection needed for accountability.
In our experience, vendors provide far more competitive pricing when they feel that they have a complete grasp of the scope of work, and that they will not be affected post-award by vague terms or hidden conditions. Unlike typical A/V consulting firms, AJP is committed to helping potential bidders by providing a higher standard of detail in a clear and concise manner. Outlining construction details, performance standards and hidden site conditions allows bidders to submit responsible quotes. Furthermore, AJP builds straight-forward bid documents including detailed bid-forms designed to provide a true product comparison and pricing matrix. Without the proper tools, the process of evaluating bid responses often becomes confusing because there are many variances in product specifications that can be easily manipulated to misrepresent the true value of any particular bid-submission.